Job Description Project Assistant

The project assistant will provide on a part-time basis a variety of secretarial support to the Director of the School of Political Studies Bosnia and Herzegovina, for the organisation of 3 to 5 seminars per year, including drafting administrative and financial correspondence.

Key Activities

- drafts and formats standard correspondence, memos, files and presentations in accordance with instructions; organises files;

- carries out the practical organisation of meetings;

- makes travel and accommodation arrangements,

- assists in the reimbursement of travel expenses in accordance with relevant procedures;

- prepares the financial report in compliance with the relevant rules and procedures.

Qualifications / Skills

§ Professional and technical competencies:

· Education of a standard equivalent to a full course of secondary education, preferably beyond;

· proven experience of secretarial and administrative support duties;

· good computer skills of standard tools in office applications (word processing, spreadsheet, data bases, presentation software, outlook, internet/intranet publications);

· Experience in bookkeeping an advantage

§ Communication and linguistic skills: has very good knowledge of English in oral and written communication;

§ Personal attitudes: initiative and responsibility, sense of continuous improvement, concern for quality, efficiency and accuracy, adaptability, self-management

§ Personal values: integrity, respect for diversity.